Microsoft word - 2009_033009_bd_minutes_final_cvr

Regular Board Meeting

The Regular Board Meeting was called to order by Pat Tucker on March 30, 2009, at
6:00 p.m. The meeting was held at Town of New Castle Council Chambers, 450 Main
Street, in New Castle, CO. A quorum of the Board was established
PRESE T:
Board
OTHERS PRESE T:
• A list of homeowners attending the meeting can be obtained at the office of HOMEOW ER CO CER S
• 715 Ginseng/721 Ginseng - The homeowner who currently owns 721 Ginseng
also purchased the adjacent lot at 715 Ginseng. Because this is not a lot that can be used to build a home, the homeowner asked that the Board waive the yearly association fees for the second lot. • Karen asked this homeowner if he had considered combining the two lots. The homeowner indicated that he is currently in the process of combining these two lots into one address. • After some discussion, the Board agreed to pro-rate the fees on the second lot as soon as the lots are legally combined into one. • CVR Townhomes – Several concerned homeowners asked for clarification of
• Mark indicated that the Townhomes and the unbuilt land within Castle Valley Ranch will soon be taken over by two separate lenders. • Mark assured the homeowners that they will be given contact numbers as soon as • Regarding one year warranty issues, Matt asked the homeowners to e-mail him any issues relating to warranty repairs and he will address these issues. FI A CIALS
• The March 31, 2009 financials were reviewed, discussed and approved with no • The minutes from the January 26, 2009 Board meeting were previously reviewed via e-mail and officially approved with no corrections. BOARD CALE DAR FOR 2009
• Board meetings dates were approved and will be placed on the web site and in the WEB SITE UPGRADE
• Village Homes has given the two homeowner Board members the authority to • Elyse Hutchinson will be taking over hosting and management of the web site. • The Board requested a work session to discuss changes that will be given to • The work session will be April 10, 2009, 3:00 p.m. at the office of Crystal • When Eric Williams was involved with the Board (Declarant) the general liability • Eric reached an agreement with the Town of New Castle that he would deed the open space/common areas to the Town with the stipulation that the Town maintained these areas. Therefore, in Eric’s opinion a general liability policy was not needed. • The current Board has agreed that it is necessary to have a general liability policy. • A meeting has been set up to meet with the insurance agent to discuss policy limits and premiums for April 10, 2008, 3:00 p.m. at the office to Crystal Property. • Village Homes will not be able to attend this meeting, but has requested that when the information is received, that this be forwarded to Village Homes for their input. RETE TIO PO D/PARK ISSUES
• Dave and Pat gave an update on the meetings they have attended with the Town • Mark has maps and information that might help Dave and Pat in these meetings. Mark will forward this information within the next couple of days. DOOR HA GER
• Crystal Property proposed a covenant violation door hanger. During the inspections, if there is a violation, the specific violation would be noted, asking the homeowner to correct the violation and giving a date of when the property would be re-inspected. • Karen suggested that this new procedure be added to the Policy and Procedures. • Terri asked if we could have a 60 day trial period to see how effective these door hangers are before we update the Policy and Procedures. • The consensus of the group was to try this for 60 days and then discuss at the next COMMU ITY GARAGE SALE
• If a homeowner or group of homeowners would like to volunteer to set up a community garage sale, the Board would be willing to pay for flyers, place the information in the information boards and contribute a reasonable advertising payment to advertise in the Glenwood Independent. EARTH DAY EXPO
• The Board asked that Crystal Property place the Earth Day Expo flyer in all the • This is scheduled for April 18, 2009, 11 a.m. until 3 p.m. at the New Castle S OW REMOVAL AT THE MAIL BOXES
• The Board discussed the ice problems at the Alder Ridge mail box. This mail box is in the shade. It was suggested that the mail box might be moved into a less shady area where the snow has a chance to melt. • This will be discussed further at a future Board meeting. With no further issues, the meeting was adjourned at 8:30 p.m. Respectfully submitted, Terri Knob

Source: http://www.castlevalleyranch.net/pdf/minutes/2009_033009_Bd_Minutes_Final_CVR.pdf